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How to Source Air Bar Vibe: Sample Order Workflow
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Vibe purchase order.
A range review that ignores sample order workflow will often produce a confident decision and a disappointing quarter on the Vibe.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Why sample order workflow matters on the Vibe
Request samples with the final specification, not an approximation.
Consistency across batches matters more than peak performance for Vibe, and sample order workflow is where inconsistency first appears.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe |
| Brand | Air Bar |
| Category | Vape Devices |
| Battery | 1500 mAh |
| Output range | 12-40 W |
| Capacity | 4.0 ml |
| Charging | USB-C 1A |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 100 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe economics actually settle.
Checklist
- Agree in advance who pays for return freight on a defect claim.
- Verify that artwork matches the approved compliance template.
- Request batch photographs and a packing list prior to shipment.
- Keep certificates current and filed against the exact model name.
- Log sell through by account for the first eight weeks.
- Retain one sealed sample carton from every batch for reference.
Commercial terms
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (137 units) | Tier 1 | 30-45 days |
| Pallet (1634 units) | Tier 2 | 14-21 days |
| Container (9194 units) | Tier 3 | 14-21 days |
Frequently asked questions
How many Vibe samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
How quickly can a repeat order be produced?
For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Final word
A short quarterly review of these points will keep the Vibe range healthy without consuming the week.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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